Aerosafe Configurations by Bin Size:


Aerosafe Bin sizes = 12L, 26L, 39L

* Bin size used for shipment is first dictated by any 39L distinctions made on the Priority Shipping List

** If NO distinction exists, the smallest bin possible should be used. This will be dictated by the smallest payload box able to accommodate the order



39L: 

Bins require 12 PCMs:

Payload box is E_1153 (unlike 12L and 26L, these bins do not come with payload box inside - must be grabbed from back Aerosafe packing station



26L:

 E_0293: all bins come with E_0293 payload box as default. This box is used unless order does not fit in payload box (size requirements). Requires 10 PCMs in configuration. Refer to Aerosafe manual for configuration


E_0196: One step up in size. Requires 10 PCMs in configuration


E-0181: Next size up. Requires 8 PCMs



12L: 

* All 12L use the same payload box 

E_0796: Requires 4 PCMs


Shipping Trulicity and Saxenda (currently): cold or shipping process causes glue on box to deteriorate

To avoid this issue, place a clear adhesive sticker on the box as shown in order to secure product box integrity



Aerosafe Shipping Procedure:


*** AEROSAFE BINS must be filled ONE AT A TIME!!

*** DO NOT attempt to batch ship: EVERY ORDER SHOULD BE FULLY PROCESSED BEFORE MOVING ONTO THE NEXT ORDER


1. Take Aerosafe orders from cooler shelves and put on bench behind shipping station


2. Start on right side and move over. Begin with any priority ships, followed by any the 39L bins.

(organize in the order of priority in shipment: 

    a) First = order contains products found on the priority list

    b) Second = 26L

    c) Third = whatever is left


3. Once organized based on bin size, tally up the number of required bins for each size and collect these bins from the warehouse.


4. Collect appropriate number of PCMs required to ship all Aerosafe bins based on payload box configurations above 

 

5. Login to Profill


6. Collect bin and place on shipping station


7. Scan product barcodes from label > will print paperwork (if paperwork does not print, press F10 to manually print)

  • No Weighing, instead manual weight values are to be entered into the weight field on the shipping screen:

                39L = 20.4 kg

                26L = 16.3 kg

                12L = 8.6 kg


8. Select shipping method - select correct bin size and payload for shipment from dropdown menu for shipping method


9. Aerosafe Shipping Configuration screen will pop up. Fill in the required fields through the following process:

   a) First field = BIN# - scan barcode on BIN

   b) Open the bin and place lid beside.

   c) Grab Cell Logger: Hold start button until LED with cube (top LED) is solid white

  • Bluetooth Logger:  IF Bluetooth Logger: press and hold "Play/STOP button" to activate - must flash red/green. If only red light flashes DO NOT use logger OR the BIN

   d) Second Field = Once activated, scan Cell Logger barcode into second field labelled "Logger #"

   e) Put the Logger in the payload box with the products of the order

   f) Third Field = Tracking number(Aerosafe's tracking number for their return)

       *** ENSURE ALL THREE FIELDS APPEAR TO HAVE BEEN SCANNED CORRECTLY, DOUBLE CHECK BEFORE                     PRESSING "COMPLETE"

   g) Dropdown menu for "Packout": choose configuration of pack-out which is being used for the shipment

   h) Check the Bin for defects (DO NOT ship a damaged Bin) - 

    i) Select "Confirm that I have inspected the shipper for pre-shipment"

    j) Press: "Use this shipper"

    k) Conformation = "Yes"

    l) Place product and paperwork in the payload box

    m) Close the payload box

        *** VERY IMPORTANT!!! ALWAYS SHIP AS XPRESSPOST NO EXCEPTIONS. IF NOT DEFAULTED TO                                 XPRESSPOST, CHANGE TO XPRESSPOST

    n) Click "Create Shipment" - will print shipping labels for Aerosafe bin

    o) Place PCMs corresponding to required configuration in the bin as required

    p) Once loaded, put the lid back on

        * Some clients request a STOP card - if required place on top of lid

    q) Close the box

    r) Affix shipping labels

    s) Tape the box shut

    t) Place bin in the mono (cage) for Canada Post Pickup


10. End of Day Procedure for Aerosafe Shipping Station:

    *** Begin End of Day Procedure Once all orders ahve been processed and Canada post about to arrive

    a) "Warehouse" > "Shipping" > "Shipping Manifests" > "Aerosafe Shipments" 

    b) All order IDs are recorded on a sheet of paper found at the Aerosafe Shipping Station for accounting purposes

  •     IF order requires a Cell Tracker, put a C next to the entry 

    * Cell Tracker will show in list beginning with "CMS"

    ** Blue tooth trackers (generic) will appear in list as "C4..."

    c) Once all order IDs are recorded:

  • Click "Export File" - Bin manifest will print --> ensure the same quantity of items are found on both the Order ID list, as well as in the mono (cage) for Canada Post pickup
  • Example: If there are 15 Aerosafe orders on the Aerosafe Manifest, ensure there are 15 orders in the mono

    d) IF Aerosafe quantities match give manifest to pharmacist (Todd)

    e) Click "Transmit File" > "Yes" 

    f) "Do you want to clear manifest?" >  Click "Yes" > "OK" ( makes sure manifest is clear for coming workday)